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How to Add Notes to WordPress Dashboard

How to Add Notes to WordPress Dashboard

For the better management of websites, it is highly recommended to add a special notepad on your WordPress admin. With it, you can leave some notes, messages and reminders for other contributors and authors on your site. Also, you can create some personal reminders that help you better control the running of your WordPress site.

In this case, we’d like to introduce a simple guide about how to add notes to WordPress dashboard in the following. Here, we need to mention that the easiest method for doing so is by using a related plugin. In this tutorial, we have introduced three options as the examples, each of which has the exclusive benefits. You can choose one based on your requirements.

Option No.1 – Add Notes using WP Dashboard Notes Plugin

In fact, this plugin is a simple-to-use one that does not require you to configure some settings. With it, you are allowed to add the colorful notes, publicize or privatize your messages, drag and drop all the listed reminders any way you like and many more.

You simply need to install this plugin. After that, you can go back to the Dashboard screen. On the right top of the whole page, you can find a special Add Note button.

Add Note Button

After clicking the button, you can be scrolling down to the bottom of the page automatically for checking the newly created New Note section. Now, you can start editing your reminders and customize them using 3 buttons appeared below the note editing box.

  • The first button allows you to decide whether this note can be checked by all the other users on your site or only can be checked by you.
  • The second button allows you to change the background color of the note. There are 7 default color options for you to choose.
  • The third button allows you to convert your note to be a regular one or a list one.

WP Dashboard Notes

Here, if you add the list note, you can change the order of each task as you want. Also, when you finish one task, you can tick the corresponding checkbox. Then, it will be italicized automatically.

Option No.2 – Add Notes using Dashboard Notepad Plugin

If you are concerning about the management of your dashboard notes, you can choose to install this one. With it, you are allowed to determine which user roles can edit your notes and which have the permission to check your left messages.

After installing it, you can go to your dashboard screen. The plugin will add the Notepad section automatically. If you fail to find it, you simply need to check the Screen Options from the top of the whole page and tick the checkbox of Notepad.

Notepad Checkbox

From the Notepad section, you can leave any message as you want. However, unlike the first plugin, you are not allowed to add some background colors for highlighting and to convert the normal note to a list one.

In the right top location of this area, you can find a Configure button. Click it to decide the section title, height, who can edit the notes and who can read the notes based on your available user roles.

Dashboard Notepad

Another great highlight of this plugin is that you can showcase these notes in the front-end of your website, which can only be checked when you and other users have logged into the site.

To achieve this, you need to use the text widget and enter the shortcode [dashboard_notes] into it.

Option No.3 – Add Notes using Dashboard Sticky Notes Plugin

With this one, you are allowed to control the priority of your notes freely. In addition, unlike the above mentioned two plugins that allow you to add the messages directly from the Dashboard screen, this one requires you to publish a new note the same way as publishing a new blog post.

Upon the plugin installation, there will be a new Sticky Notes tab appeared in your dashboard column. Simply click the Add New button from the drop down and edit your messages.

In the right side of the note editing screen, you can find a special Output Option box, from which you can decide the context, priority and target readers of your note with ease.

Output Option Box


After searching for all the available plugins from WordPress Plugin Directory and some other third parties, these three plugins are the most widely used ones. All of them can be used with much hassle. No technical sides and complicated settings required. Here, we’d like to summarize their strong points so that you can choose between them based on your ultimate requirements.

  • The benefit of the first one is that you can change the background colors for your notes, so that you can make the highlight to arouse the attention of your authors.
  • The second plugin does a good job on the user permission for reading and editing your notes.
  • The last one allows you to prioritize your notes. This is especially useful when you publish several notes in one time.